supervisor expects you not only to meet production
requirements and to conduct training but you must
also learn the process of paperwork. Be patient. If
you plan well, you will succeed. The following section
contains information to assist you in planning,
organizing, and coordinating work assignments. You
must master these skills to meet the production
PLANNING WORK ASSIGNMENTS
Planning is the process of determining the
requirements and developing the methods and
schemes of action for performing a task. Proper
planning saves time and money and ensures that the
project is completed in a professional manner.
Remember, proper planning prevents poor
performance. When planning various assignments,
you must consider many factors. The following
paragraphs highlight some, but not all of the factors
you should consider during this planning stage.
When you are assigned a project, whether in
writing or orally, one of the first things for you to do
is to make sure you clearly understand just what is to
be done. Study the plans and specifications carefully.
When you have questions, seek and find the answers
from those in a position to supply the information you
need. Also, make sure you understand the priority of
the project, the expected time of completion, and any
special instructions to be followed.
In planning for a small or large project, you must
consider the capabilities of your crew. Determine who
is to do what and how long it should take to complete
the assignment. Also, consider the tools and
equipment you will need and arrange to have them
available at the jobsite when the work is to get under
way. Determine who will use the tools, and make sure
the crew members to whom they are assigned know
how to use them properly and safely.
To be certain a project is done properly and on
time, consider the way it is to be accomplished. When
there is more than one way of doing a particular task,
analyze the methods and select the one most suited to
the job conditions. Listen to suggestions from others.
If you can simplify a method and save time and effort,
by all means do it.
As a crew leader, your goal is to get others to work
together to complete their assignments. Always
balance is especially important; you must neither
panic before your crew, nor be unsure of yourself in
the face of conflict.
Be tactful and courteous in dealing with your
crew. Never show partiality to certain members. Keep
your crew members informed on matters that affect
them personally or concern their work. Also, seek to
maintain a high level of morale because low morale
will have a definite negative effect upon the quantity
and quality of their work.
Establish goals for each workday and encourage
your crew members to work together as a team to
accomplish them. You should set goals to keep your
crew busy, but make sure they are realistic. Discuss
the project with your crew members so they know
what you expect from them. During an emergency,
most crew members will make an all-out effort to
meet the deadline. However, people are not
machines, and when there is no emergency, do not
expect them to work continuously at an excessively
high rate. The importance of teamwork cannot be
overemphasized, and neither can the importance of
daily crew briefings. Daily crew briefings provide
for a vital communication link to the quality
completion of the project. You do not want to keep
any member of the crew in the dark.
As the petty officer in charge of a crew, you are
responsible for time management of the crew
member and for yourself. You must plan
constructive work for your crew. Always remember
to PLAN AHEAD! A sure sign of poor planning is
when crew members stand idle each morning while
you plan the events of the day. At the close of each
day, confirm plans for the next workday. In doing
so, you may need answers on the availability and the
use of manpower, equipment, and supplies. Keep the
following questions in mind:
1. Manpower. Who is to do what? How is it to be
done? When is it to be finished? Sins idleness may
breed discontent, have you arranged for another job to
start as soon as the first one is finished? Is every crew
member being fully employed?
2* Equipment. Are all necessary tools and
equipment on hand to do the job? Is safety equipment
maintain an approachable attitude toward your crew,
so each crew member feels free to seek your advice
when in doubt about any phase of the work. Emotional
3. Supplies. Are all necessary supplies on hand to
start the job? If not, who should take action? What
supply delivery schedules must you work around?