Accuracy in man-hours expended and maintenance cost is essential to meaningful data. Comparison of standard hours with actual man-hours could indicate a shortage of ability, lack of training, or even shop or tool features that cause delays. When standard hours are added to induction time, you should be able to forecast an accurate completion date. Time spent obtaining repair parts may also be charted and used to determine positive or negative availability or management. Some public works have contracted repair parts suppliers to increase availability and reduce lead time.
In the event that a public works is undermanned or has the personnel but not the necessary skills, it may be necessary to look for alternatives to keep up with the maintenance and repair schedule. Commercial contractors and other government agencies are two alternatives to help balance your workload.
When work is performed by commercial contractors or facilities, an Order for Supplies or Services, DD Form 1155 (fig. 1-6), supported by an SRO is required. The control section supervisor ensures that the SRO covering equipment scheduled for contract work is properly documented and turned over to the shop inspector. The inspector lists the necessary repairs on the SRO, applies the manufacturer's flat rate standards, and returns the SRO to the control section supervisor. After the contract labor rate, contract number, order number, and necessary accounting data are added, the SRO is forwarded to the contracting officer. The contracting officer prepares an original and six copies of the DD Form 1155. One copy is forwarded to the comptroller, where the estimated amount is entered on allotment records as an obligation. The original and four copies, together with both copies of the SRO, are then returned to the shop dispatcher for delivery with the equipment to the contractor. When the equipment is delivered to the contractor, a custody receipt is to be obtained and returned to the shop dispatcher. After the completion of repairs, the contractor returns the equipment to the shop dispatcher with the original and one copy of the SRO, four copies of the DD Form 1155, and the original and three copies of the contractor's bill. The shop dispatcher turns the equipment over to the shop inspector and destroys the custody receipt. The equipment is then reinspected for satisfactory repairs. The inspector and the control section supervisor review the work and the bill. If all is correct, the bill is certified for payment. The original SRO, three copies of the DD Form 1155, and three copies of the contractor's bill are to be forwarded to the appropriate office for final processing and payment. The green copy of the SRO, one copy of the DD Form 1155, and one copy of the contractor's bill are to be filed in the vehicle history jacket for the life of the vehicle.
The procedures for the performance of work or services by other government agencies, military and nonmilitary, are basically the same as for work performed by commercial contractors. Exact information for these procedures may be found in chapter 18 of Management of Transportation Equipment, NAVFAC P-300.
Normally, warranties guarantee the equipment and its parts against defective material and workmanship for a period of time or miles specified in the procurement contract. Activities noting deficiencies within the warranty period should prepare and complete a Quality Deficiency Report, SF 368 (fig. 1-7), and distribute them to the appropriate addressees as soon as possible.
1. Original to the appropriate Engineering Field Division (EFD), Transportation Equipment Management Center (TEMC)
2. Copy to CBC Port Hueneme Calif. (CODE 153)
3. Copy to NAVFACENGCOM (CODE 1202)
Procedures for submittal for Special Operating Units (SOUs) and Naval Mobile Construction Battalions (NMCBs) can be found in chapter 2, section 5, of Naval Construction Force Equipment Management Manual, NAVFAC P-404, or in section 7, paragraph 1705, of COMCB- PAC/COMCBLANTINST 11200 series.Continue Reading