Failing to track the inventory for maintenance (and
later the schedule) causes the inventory to become
outdated. For example, properly listing new buildings
and deleting demolished structures does not occur. As
a result, the picture that you and higher authorities have
of your inventory becomes distorted. The inventory,
with the maintenance backlog, is the primary basis for
fund allocation at the claimant level. The accuracy of
your inventory is essential. Not properly documenting
the inventory can jeopardize the shore facilities
planning cycle. It also can result in fewer operation and
maintenance (O&M) dollars for maintenance. These
problems could exaggerate unit cost data for
In addition, an inaccurate inventory
makes a logical schedule unlikely.
A work request can start as either a written request
or a telephone call to the work reception desk. Figure
9-2 shows a typical written work request. Usually, any
work requested by a customer that will take longer than
a service call (more than 16 man-hours) should be
submitted on a Work Request, NAVFAC Form
9-11014/20. The FME director screens and approves
work requests for funding. The director forwards all
approved work requests to the maintenance control
branch for both estimating and scheduling.
CONTINUOUS INSPECTIONS SYSTEM
The purpose of the continuous inspections system
is to identify deficiencies in shore facilities. This
program also starts corrective actions needed to bring
these facilities up to the desired maintenance standard.
You should inspect all facilities by the intervals
outlined in NAVFAC MO-322. You must blend the
continuous inspections completely into the
maintenance management system. The major work
load of the PWD is driven by continuous inspections,
rather than by a one-time comprehensive inspection or
by breakdown reports.
The three major parts of the continuous inspection
system are operator inspections, preventive
maintenance inspections, and control inspections.
The person assigned to operate the equipment or
system is responsible for performing the operator
inspections. These inspections include pre-operation
checks, simple lubrication, and minor adjustments of
the equipment or system. The operator should post
detailed instructions either on the equipment or in the
The operator should report breakdowns and
deficiencies beyond his or her capacity or authority
immediately to the supervisor. The inspection branch
reviews these reported deficiencies and begins further
action if required. The branch rates the effectiveness of
the operators inspections at the time of control
Preventive Maintenance Inspections
Preventive maintenance inspections (PMIs) are
similar to operator inspections except the equipment has
no specific oprator.
PMIs concern items that, if
disabled, would do the following:
Interfere with an essential operation of the
Endanger life or property.
Involve high cost or long-lead time for
PMIs should be performed by shop personnel. The
frequency of these inspections should be based on Navy
publications, manufacturers brochures, and, most
importantly, shop personnel advice and experience.
A control inspection is a scheduled examination of
facilities by Public Works inspectors to learn the
physical condition using uniform maintenance
standards. The goals of control inspections are as
1. Provide periodic examination of all shore
facility items not covered by operator inspection or
2. Assure the adequacy of operator inspection and
3. Reduce the number of breakdowns and cost of
4. Provide a balanced flow of work to the shops.
5. Detect and reduce overmaintenance.
6. Allow improved planting for the best utilization
of the labor force and material requirements.