program. Early identification of needed work allows
for proper planning and execution. The following
types of inspections form the basis for preparing the
camp maintenance plan.
A control inspection reviews all camp facilities to
determine the maintenance required during the
deployment to preserve or improve the condition of
camp structures and property. It is the foundation of
the camp maintenance program and work load.
The inspection branch of MCD conducts a control
inspection within the first 30 days of the deployment.
The MCD inspection branch is responsible for the
following specific actions:
1. Identify each facility by identification number
and area designation.
2. Prepare an inspection schedule, which includes
the facility number, category code, and description.
3. Inspect the facility on the scheduled date.
Record the condition on the inspectors report (fig.
6-13). Enter complete details, including the cost
estimate for the work required to correct deficiencies.
Prepare a separate report for each facility. The
inspection should identify structural, electrical,
mechanical, civil, and architectural deficiencies for
4. Inspect any permanent equipment within the
facility. The quality of this inspection is vital to
establishing a good backlog of work and setting the
stage for a meaningful camp maintenance program.
5. Do not count as direct labor those control
inspections normally done by the MCD branch.
Annual Inspection Summary (AIS)
The AIS reports document deficiencies on base
facilities. These reports are produced annually in the
October timeframe. Validating deficiencies and costs
is vital to justify the MRP money for the proper
maintenance and repair of camp facilities. In the
3rdNCB, the control inspections performed by the
resident battalion provide invaluable input and must
be done by completely cross-checking and marking
the host commands current AIS report. The 3rdNCB
DET ensures that the marked AIS report produced by
the control inspection is sent to the host command as
input to the next AIS. In the 2ndNCB, battalions are
responsible for completion and submission of the AIS
report to the 2ndNCB via the 2ndNCB DET by 1
August each year. The battalion performing the
2ndNCB AIS is required to submit corrections to plant
record cards. The SAMM System Camp Maintenance
Users Guide provides additional details on preparing
and submitting a proper AIS.
3rdNCB Requirements for AIS/Control
During each deployment, the resident battalion
BRAVO company uses the inspection reports to
update and validate the current AIS report. The report
provides a complete and updated record of all camp
deficiencies. The completed reports are sent to the
3rdNCB DET along with two copies of the marked
AIS report. Inspection report copies are filed in the
appropriate facility folders held in MCD. In addition
to being updated, the latest AIS must be validated.
After marking the AIS report, the CMO schedules
a joint meeting with the 3rdNCB DET and the host
commands staff civil engineer (SCE) or public works
officer (PWO). New deficiencies, corrected
deficiencies, and actions initiated are discussed during
this joint meeting. This meeting also identifies the
means to correct all remaining deficiencies MCD
projects, host job orders, blanket purchase agreements
(BPAs), local contracts, special projects, and such.
The 3rdNCB DET OIC forwards a copy of the
annotated AIS report of each deployments control
inspection meeting to the host commands SCE and
The CMO discusses, prioritizes, and programs all
deficiencies identified for camp maintenance action
with the 2ndNCB/3rdNCB DET.
Completed control inspection deficiencies are
annotated on the control inspection reports in the
individual facility folders with the JON and date.
Corrected deficiencies are removed from the master
marked-up AIS report.
Based on the inspection and host command
meetings, the resident battalion, with the
2ndNCB/3rdNCB DET, prepares a list of deficiencies
to be corrected. This list should be prioritized
according to the following:
1. For those deficiencies within the battalions or
the 2ndNCB/3rdNCB DETs funding authority, the
deficiencies will be corrected as listed earlier under
Specific Job Order Work Requests. Normally the
correction of AIS or control inspection deficiencies is