program. Early identification of needed work allows for proper planning and execution. The following types of inspections form the basis for preparing the camp maintenance plan.
A control inspection reviews all camp facilities to determine the maintenance required during the deployment to preserve or improve the condition of camp structures and property. It is the foundation of the camp maintenance program and work load.
The inspection branch of MCD conducts a control inspection within the first 30 days of the deployment. The MCD inspection branch is responsible for the following specific actions:
1. Identify each facility by identification number and area designation.
2. Prepare an inspection schedule, which includes the facility number, category code, and description.
3. Inspect the facility on the scheduled date. Record the condition on the inspector's report (fig. 6-13). Enter complete details, including the cost estimate for the work required to correct deficiencies. Prepare a separate report for each facility. The inspection should identify structural, electrical, mechanical, civil, and architectural deficiencies for each facility.
4. Inspect any permanent equipment within the facility. The quality of this inspection is vital to establishing a good backlog of work and setting the stage for a meaningful camp maintenance program.
5. Do not count as direct labor those control inspections normally done by the MCD branch.
The AIS reports document deficiencies on base facilities. These reports are produced annually in the October timeframe. Validating deficiencies and costs is vital to justify the MRP money for the proper maintenance and repair of camp facilities. In the 3rdNCB, the control inspections performed by the resident battalion provide invaluable input and must be done by completely cross-checking and marking the host command's current AIS report. The 3rdNCB DET ensures that the marked AIS report produced by the control inspection is sent to the host command as input to the next AIS. In the 2ndNCB, battalions are responsible for completion and submission of the AIS report to the 2ndNCB via the 2ndNCB DET by 1 August each year. The battalion performing the 2ndNCB AIS is required to submit corrections to plant record cards. The SAMM System Camp Maintenance Users' Guide provides additional details on preparing and submitting a proper AIS.
During each deployment, the resident battalion BRAVO company uses the inspection reports to update and validate the current AIS report. The report provides a complete and updated record of all camp deficiencies. The completed reports are sent to the 3rdNCB DET along with two copies of the marked AIS report. Inspection report copies are filed in the appropriate facility folders held in MCD. In addition to being updated, the latest AIS must be validated.
After marking the AIS report, the CMO schedules a joint meeting with the 3rdNCB DET and the host command's staff civil engineer (SCE) or public works officer (PWO). New deficiencies, corrected deficiencies, and actions initiated are discussed during this joint meeting. This meeting also identifies the means to correct all remaining deficiencies - MCD projects, host job orders, blanket purchase agreements (BPAs), local contracts, special projects, and such. The 3rdNCB DET OIC forwards a copy of the annotated AIS report of each deployment's control inspection meeting to the host command's SCE and the 3rdNCB.
The CMO discusses, prioritizes, and programs all deficiencies identified for camp maintenance action with the 2ndNCB/3rdNCB DET.
Completed control inspection deficiencies are annotated on the control inspection reports in the individual facility folders with the JON and date. Corrected deficiencies are removed from the master marked-up AIS report.
Based on the inspection and host command meetings, the resident battalion, with the 2ndNCB/3rdNCB DET, prepares a list of deficiencies to be corrected. This list should be prioritized according to the following:
1. For those deficiencies within the battalion's or the 2ndNCB/3rdNCB DET's funding authority, the deficiencies will be corrected as listed earlier under Specific Job Order Work Requests. Normally the correction of AIS or control inspection deficiencies isContinue Reading