inspection. If there are no discrepancies, beneficial occupancy is established upon completion of the final inspection and the 1-year warranty takes effect. At this time, the battalion prepares a letter to the ROICC advising that the project has been completed. This transfer letter shall include two sets of as-built drawings, all installation, operation, maintenance, and other technical service manuals, including parts catalogs.

The transfer letter also must include a statement of actual material cost and statistical labor costs. Figure 2-36 is a sample of the transfer letter. If the ROICC did not include 2ndNCB/3rdNCB on the distribution of their acceptance letter, the battalion will forward a copy. The ROICC acceptance letter is placed in the project files. The project files are then closed and retained for 2 years.

Figure 2-36.-Project transfer letter.