staff to inspect your materials as soon as the joint inventory has been conducted. Material turned over on the project site must be tagged with the bill of material (BM) line item number. The MLO staff will count the material, but the crew leader should double check the size, type, and condition of the materials. It is the responsibility of the on-site battalion to procure and have on site at turnover adequate materials to avoid material delays for the relieving battalion.
For turnover projects and new-start repair/alteration projects, the on-site battalion must procure and have on site 100 percent of the local purchase materials.
For new-start construction projects, they must have on hand 50 percent of local purchase materials. Following the 45-day review, the on-site battalion begins monthly submission of a Local Material Procure- ment Status SITREP. This SITREP lists all of the projects (turnover and new-start) tasked to the relieving battalion. Crew leaders for the relieving battalion should be monitoring these in home port to be sure local material procurement is progressing satisfactorily.
The procedure for determining percent complete at turnover is included in part 5 of figure 5-3. The focus is on man-days of work remaining. The two battalions go through the project estimates activity by activity until they agree on the estimate of total man-days remaining. If there is a dispute as to whether or not part of the WIP conforms to the plans and specifications, the battalions should consult the ROICC for a determination. Remember that any rework estimated to require over 50 man-days or 0 in materials requires 2ndNCB/ 3rdNCB approval.
Continuity of WIP Curve
The project WIP curve must be continuous through the history of the project unless there is a 2ndNCB/3rdNCB-approved scope change. If the battalion wishes to revise a previously reported WIP on a project, a request for the change with the justification must be submitted by message to the 2ndNCB/3rdNCB. This message requirement also applies to any downward adjustment in WIP during turnover negotiations. Any downward adjustments in WIP in the turnover SITREP must be explained. After turnover, the relieving battalion cannot reduce the previously reported WIP without justifying it to the 2ndNCB/3rdNCB.
Turnover Conference A turnover conference should be held for each turnover project. Both battalions and the ROICC must be in attendance. The outgoing battalion should schedule these conferences and provide a schedule to the 2ndNCB/3rdNCB Detachment OIC. Minutes of these conferences must be kept and made part of the project file.
This section of the chapter is specially designed to help the crew leader complete the operational and administrative steps when the project comes to a close. This section will also help you prepare for your final inspection.
Tool, Equipment and Material Turn-ins
The crew leader must make sure the jobsite is clean. All tools, excess materials, and civil engineering support equipment (CESE) must be properly cleaned, inventoried, and returned to the proper outlet. Tools and tool kits returned to the central tool room (CTR) must be inventoried with 1250-1s filled out for any missing or broken items. Turn all material into MLO using 1250-1s filled out in red ink with the appropriate BM line item numbers. Project material as well as tools purchased with project funds must be offered to the customer before being considered "excess."
The crew leader must keep all drawings updated during construction. He or she must constantly check with the engineering department to make sure they are making the same updates. At the close of the project, the battalion is required to turn in two sets of red-line drawings to the ROICC. These prints show how the project was actually constructed.
At the completion of your project, use the pre-BOD checklist of figure 5-6 to make sure your project is ready. Then, through your QC staff, arrange for a preliminary acceptance inspection with the ROICC. Following thisContinue Reading