staff to inspect your materials as soon as the joint
inventory has been conducted. Material turned over on
the project site must be tagged with the bill of material
(BM) line item number. The MLO staff will count the
material, but the crew leader should double check the
size, type, and condition of the materials. It is the
responsibility of the on-site battalion to procure and
have on site at turnover adequate materials to avoid
material delays for the relieving battalion.
For turnover projects and new-start repair/alteration
projects, the on-site battalion must procure and have on
site 100 percent of the local purchase materials. For
new-start construction projects, they must have on hand
50 percent of local purchase materials.
Following the 45-day review, the on-site battalion
begins monthly submission of a Local Material Procure-
ment Status SITREP. This SITREP lists all of the
projects (turnover and new-start) tasked to the relieving
battalion. Crew leaders for the relieving battalion should
be monitoring these in home port to be sure local
material procurement is progressing satisfactorily.
Project Percent Complete at Turnover
The procedure for determining percent complete at
turnover is included in part 5 of figure 5-3. The focus is
on man-days of work remaining. The two battalions go
through the project estimates activity by activity until
they agree on the estimate of total man-days remaining.
If there is a dispute as to whether or not part of the WIP
conforms to the plans and specifications, the battalions
should consult the ROICC for a determination.
Remember that any rework estimated to require over
50 man-days or 0 in materials requires 2ndNCB/
Continuity of WIP Curve
The project WIP curve must be continuous through
the history of the project unless there is a
2ndNCB/3rdNCB-approved scope change. If the
battalion wishes to revise a previously reported WIP on
a project, a request for the change with the justification
must be submitted by message to the 2ndNCB/3rdNCB.
This message requirement also applies to any downward
adjustment in WIP during turnover negotiations. Any
downward adjustments in WIP in the turnover SITREP
must be explained. After turnover, the relieving
battalion cannot reduce the previously reported WIP
without justifying it to the 2ndNCB/3rdNCB.
A turnover conference should be held for each
turnover project. Both battalions and the ROICC must
be in attendance. The outgoing battalion should
schedule these conferences and provide a schedule to
the 2ndNCB/3rdNCB Detachment OIC. Minutes of
these conferences must be kept and made part of the
This section of the chapter is specially designed to
help the crew leader complete the operational and
administrative steps when the project comes to a close.
This section will also help you prepare for your final
Tool, Equipment and Material
The crew leader must make sure the jobsite is clean.
All tools, excess materials, and civil engineering
support equipment (CESE) must be properly cleaned,
inventoried, and returned to the proper outlet. Tools and
tool kits returned to the central tool room (CTR) must
be inventoried with 1250-1s filled out for any missing
or broken items. Turn all material into MLO using
1250-1s filled out in red ink with the appropriate BM
line item numbers. Project material as well as tools
purchased with project funds must be offered to the
customer before being considered excess.
The crew leader must keep all drawings updated
during construction. He or she must constantly check
with the engineering department to make sure they are
making the same updates. At the close of the project, the
battalion is required to turn in two sets of red-line
drawings to the ROICC. These prints show how the
project was actually constructed.
At the completion of your project, use the pre-BOD
checklist of figure 5-6 to make sure your project is ready.
Then, through your QC staff, arrange for a preliminary
acceptance inspection with the ROICC. Following this