Figure 5-2.Composition of advance party personnelContinued.
2. All watches are stood by the on-site battalion until 2
days before their departure. The advance party
assumes all watches at that time.
3. All equipment remains in the custody of the on-site
battalion until the Battalion Equipment Evaluation
Program (BEEP) is complete.
4. Upon completion of particular inventories, custody
should be transferred to the relieving battalion.
5. Minimize all issues during the turnover period to
essential items only.
6. All cooking and mess cooking is done under the
control of the on-site battalion until the last full day.
At which time the function should transfer. The
battalion to be relieved must continue to work in the
galley until they leave.
7. Projects should be turned over by specific checklists
as soon as possible.
8. Turnover of classified materials should be delayed
until the very end of turnover.
9. Administrative services should be provided by the on-
10. Camp maintenance should be done by the on-site
battalion until within 48 hours of departure of the last
11. Sick bay and dental functions are to be operated by the
12. The relieving battalion is responsible for acceptance of
facilities, functions, and projects. The battalion being
relieved must provide maximum assistance to ensure a
13. Upon arrival, key command members should meet to
establish a mutually acceptable turnover.
14. The battalion being relieved should freely expose
problems experienced and lessons learned.
15. Every arriving flight should have access to a meal,
other refreshments and, time permitting, rest upon
16. The OIC of the advance party should arrange for an
appropriate, but simple, relieving formation and
17. The battalion being relieved should arrange for
advance party office spaces and equipment.
Remember . . . the advance party is your last opportunity to
deal with the on-site resident expert battalion. It is to your benefit
to get as much information as possible from them. This
information can help you to efficiently and effectively employ
your people upon their arrival with the main body.
During the life of a battalion project, there are four different
types of turnovers that may occur. Battalion relief is when the
project is turned over from one battalion to another. Embarkation
is when the project is closed because of an actual or exercise
embarkation. Beneficial occupancy date (BOD) is when the
facility is available for occupancy and ready to fulfill its intended
purpose. Final turnover is when all project work, including
change orders and punch lists, is complete. This section of the
chapter will cover the major. points pertaining to the battalion
relief type of project turnover.