Notice these additional items are labelled line items 9 and 10. With add-ons you must go to the last line item and create new line items for the material you need. MLO will help you with this step. There is no fancy form to cancel the extra 15 sheets of wallboard, but you must inform MLO you do not need them so they can do their paper work. Remember: Add-ons costmoney!
Once your material is ordered from the states the only way you can track it is with the project status report (PSR) if you deploy to an Atlantic site, or the project control report (PCR) if you deploy to a Pacific site. The PSR/PCR tells you the current status of your materials and is generated by the NCR. Twice a month the battalion receives a PSR/ PCR showing outstanding requisitions. Once a month the battalion receives a PSR/PCR showing the status of all project materials. After you have corrected the BMs, you now have to make sure your materials get to your site. Figure 3-18 is a PCR for your materials.
The PCR is listed by BMLI number. Look at the original order of 2x6 lumber and nails and at when the add-ons were approved (listed as line items 9 and 10). Be sure the quantities on the PCR match the quantities on the BM. The final step is to identify what materials you need to complete your first 45 days of construction. Two months before deployment, your operations officer will send a letter like the one in figure 3-19 to the NCR listing these identified materials.
Money Management Money management is another area under your control. When a project comes on line, the original estimated amount of money is given by the customer to 2ndNCB/3rdNCB. The bulk of this money is given to the NCR to purchase CONUS material. A smaller pot of money goes to the main body and detachments to buy materials locally. Money for local purchases is held by station fiscal departments and tracked by MLO. Every month the MLO officer completes an estimate at completion (EAC) report. The MLO uses EAC reports to track money spent on locally procured materials and to give a projected final cost estimate of the project. Every time you submit an add-on, the final project cost (EAC) increases. Requests for additional funding are ONE TIME ONLY. A second request is considered poor management, so be sure your material estimates
Figure 3-18.-Project control report.Continue Reading