maintenance manuals, nameplate data, facility and room locations, SJO numbers, drawings, specifications, repair part requirements, and maintenance histories. The equipment covered by the COSAL program should be separated for ease of identification.
Excluding work in progress, the maintenance chief maintains a 300 man-day backlog of specific work that has 100 percent of material on site and a 600 man-day backlog with all material on order (with valid requisitions). He/she prepares shop load plans semimonthly for review by the CMO and approval by the 2ndNCB/3rdNCB DET. While working with the supply department, the maintenance chief establishes and continually reviews the stocking level of materials available for camp maintenance, including maintenance of a current COSAL equipment listing.
Sometimes an outside public works organization is responsible for maintaining certain items such as telephone or electrical systems. The maintenance chief acts as the point of contact, along with the 2ndNCB/3rdNCB DET, to plan the accomplishment of required maintenance. Copies of all current contracts/agreements for these services should be maintained as part of the camp maintenance program.
It is the responsibility of the maintenance chief to maintain facility history jackets complete with proper records and boiler certification certificates. The left side of the jacket has class 2 property record sheets, equipment listing, and a facility layout drawing. The right side has the current calendar year's completed and canceled emergency/service authorizations (ESA), the last 2 years' work request authorizations, and the latest inspectors' reports for work accomplished.
The maintenance chief reviews, at least weekly, the PM schedule for proper execution and completeness. He/she also maintains appropriate stock levels and monitors the use of all required forms.
Maintenance Control Director
The maintenance control director is in charge of the maintenance control division (MCD) and works for the maintenance chief. The maintenance control director normally generates projects to correct deficiencies identified by the control inspection, annual inspection summary (AIS), and customer requests. The director plans and estimates all projects and reviews all emergency/service requests. The MCD is the planning arm of the camp maintenance organization. The MCD converts all emergency/ service calls and deficiency inputs into projects.
The director of maintenance control maintains the master set of as-built drawings for camp facilities and utilities systems and keeps current property record cards in the facility files. The director is responsible for submitting all corrections and updates to the 2ndNCB/3rdNCB DET for action. The director also maintains the current AIS sheets, AIS work sheets, and the most recent controlled inspection report in individual facility folders.
The shop scheduler works for the maintenance chief. The scheduler is responsible for load plans, tracking all projects tasked to the maintenance platoon, and maintaining current MCD status boards.
The camp maintenance expediter is a key member of a successful maintenance organization. This position must be filled with a highly motivated petty officer who is capable of maintaining 1250-1 logs for both consumable and project materials. The expeditor works for the shop scheduler and is the direct interface between BRAVO company and the supply department for all repair parts, consumables, and MCD project materials. All 1250-1s and 1348 supply forms for camp maintenance are sent to the expediter for processing. The process includes the following seven steps:
1. The expediter receives project packages with 1250-1s attached from MCD or 1250-1s for repair parts or consumables from the shop foreman. All 1250-1s and 1348s must balance against project bills of material (BMs). The expediter then makes sure that the forms are filled out correctly, including the required delivery date, job order numbers (JONs), and MCD number.
2. The expeditor ensures that all 1250-1s are signed by the proper authority according to monetary value and priority (0 and below, camp maintenance chief; more than 0 2ndNCB/3rdNCB REP). The expeditor makes sure that a valid MCD, ESA, or SJO number is on each 1250-1, and checks for use of 03 OPTAR or MRP funds. For all 1250-1s using OPTAR, the Remarks block must include the proper JON, as provided by the fiscal year job order guide. For MRPContinue Reading