Failing to track the inventory for maintenance (and later' the schedule) causes the inventory to become outdated. For example, properly listing new buildings and deleting demolished structures does not occur. As a result, the picture that you and higher authorities have of your inventory becomes distorted. The inventory, with the maintenance backlog, is the primary basis for fund allocation at the claimant level. The accuracy of your inventory is essential. Not properly documenting the inventory can jeopardize the shore facilities planning cycle. It also can result in fewer operation and maintenance (O&M) dollars for maintenance. These problems could exaggerate unit cost data for maintenance. In addition, an inaccurate inventory makes a logical schedule unlikely.

CUSTOMER REQUESTS

A work request can start as either a written request or a telephone call to the work reception desk. Figure 9-2 shows a typical written work request. Usually, any work requested by a customer that will take longer than a service call (more than 16 man-hours) should be submitted on a Work Request, NAVFAC Form 9-11014/20. The FME director screens and approves work requests for funding. The director forwards all approved work requests to the maintenance control branch for both estimating and scheduling.

CONTINUOUS INSPECTIONS SYSTEM

The purpose of the continuous inspections system is to identify deficiencies in shore facilities. This program also starts corrective actions needed to bring these facilities up to the desired maintenance standard.

You should inspect all facilities by the intervals outlined in NAVFAC MO-322. You must blend the continuous inspections completely into the maintenance management system. The major work load of the PWD is driven by continuous inspections, rather than by a one-time comprehensive inspection or by breakdown reports.

The three major parts of the continuous inspection system are operator inspections, preventive maintenance inspections, and control inspections.

Operator Inspections

The person assigned to operate the equipment or system is responsible for performing the operator inspections. These inspections include pre-operation checks, simple lubrication, and minor adjustments of the equipment or system. The operator should post detailed instructions either on the equipment or in the watch log.

The operator should report breakdowns and deficiencies beyond his or her capacity or authority immediately to the supervisor. The inspection branch reviews these reported deficiencies and begins further action if required. The branch rates the effectiveness of the operator's inspections at the time of control inspections.

Preventive Maintenance Inspections

Preventive maintenance inspections (PMIs) are similar to operator inspections except the equipment has no specific operator. PMIs concern items that, if disabled, would do the following:

Interfere with an essential operation of the naval activity.

Endanger life or property.

Involve high cost or long-lead time for replacement.

PMIs should be performed by shop personnel. The frequency of these inspections should be based on Navy publications, manufacturers' brochures, and, most importantly, shop personnel advice and experience.

Control Inspections

A control inspection is a scheduled examination of facilities by Public Works inspectors to learn the physical condition using uniform maintenance standards. The goals of control inspections are as follows:

1. Provide periodic examination of all shore facility items not covered by operator inspection or PMI.

2. Assure the adequacy of operator inspection and PMI.

3. Reduce the number of breakdowns and cost of repairs.

4. Provide a balanced flow of work to the shops.

5. Detect and reduce overmaintenance.

6. Allow improved planting for the best utilization of the labor force and material requirements.