b. Forwarding one copy of the work request to the requestor to provide feedback on action taken.

c. Completing the P&E work using the cost estimating form (fig. 6-9) and the work authorization/ estimate form (fig. 6-10).

d. Forwarding the project package to COM2NDNCB/COM3RDNCB via the 2ndNCB/ 3rdNCB DET for review/approval and funding. Include in the package the site sketches, layout, work description, and a cost estimate. Segregate the cost estimate into maintenance, repair, and/or minor construction categories.

e. When funding is received from COM2NDNCB/COM3RDNCB, submitting a copy of the BM and all 1250-1s to MLO for material procurement.

f. Placing the project on the job requirements and status chart. The job order is entered and remains until completed or canceled. The chart contains the same information as those projects within the battalion's approval authority.

g. When all materials are received, scheduling the job for accomplishment.

6. For specific job orders to be done by host command or other forces, the maintenance chief submits a work request according to the host command's instructions to the 2ndNCB/3rdNCB DET for approval via the CMO. He/she leaves blank block 2 of figure 6-9 for host command use. Lastly, the maintenance chief initiates an MCD number for the project in block 14 to provide a cross reference.

Standing Job Orders (SJOs)

SJOs are written for all work that is highly repetitive in nature. With the exception of work that has been referred to outside organizations, all estimated and unestimated SJOs, including PMs, are written using the work authorization form (fig. 6-10). SJO numbers are identified by the code SJO-XXX-YY. The XXX is the sequential order of the SJO and YY is the fiscal year in which the SJO is performed. Each SJO should include an exact descrip- tion of the work to be accomplished and should specify the frequency cycle. The camp's SJO file, once established, should be a continuous program unaffected by battalion turnovers. The following work is not considered appropriate for SJOs: mount-out boxes, road signs, and grade stakes. The maintenance chief should periodically review the existing SJOs and forward recommended changes to the 2ndNCB/ 3rdNCB DET for approval.

A PM schedule is provided to galley personnel 2 weeks before accomplishing galley equipment maintenance. A list of galley equipment with corresponding PM dates must be on file with the food services officer. The camp COSAL program's effectiveness strongly influences the success and responsiveness of SJO accomplishment. The PM coordinator maintains a status chart for all SJOs. Figure 6-11 outlines the major actions in SJO execution.

Preventive maintenance is intended to reduce the breakdown and requisite repairs to designated camp equipment. PM procedures are accomplished on SJOs that entail a systematic and periodic examination, lubrication, minor adjustments, and repairs to camp equipment. They involve duties such as oiling, greasing, cleaning, and tightening of components. This is all with the intent to prevent accelerated deterioration. Any work beyond this level is done by initiating the appropriate service form or work request.

The inspection branch (PM/COSAL coordinator) is responsible for the following specific actions:

1. Inventory all camp equipment that meets the following criteria

- Impairs the operational efficiency of the unit should a breakdown occur.

- Presents a safety hazard in the event of breakdown or damage.

- Is more cost effective to repair than replace.

- Requires a long lead time to replace or procure repair parts.

2. Review equipment files to determine the maintenance requirements. File information should include equipment manuals and brochures, nameplate data, operating instructions, drawings, specifications, replacement/repair parts, and maintenance history. These files are developed and maintained for all equip- ment covered under PM. Files are also developed and maintained for other systems not under our control. This includes intrusion detection systems, telephones, fire alarms, and such that require maintenance and repair actions.